Job Announcements

Annual Fund Manager Job Description

The Opportunity

The Annual Fund Manager (AFM) is an integral member of a Development Department consisting of five full time staff. They are responsible for the logistical and tactical operations needed to implement a successful annual fund, donor stewardship events, and related projects.

Reporting: This position reports directly to the Associate Director of Development (ADD).

Supervisory Responsibility: Volunteers and interns, as assigned

Key Contacts:

Internal: All MHS Staff, especially within the Development, Communications & Marketing, Facilities and Visitor Services teams

External: Donors, Members, Trustees, Advisors, committee members, vendors, etc.


This role has two main areas of focus:

1.) ANNUAL FUND: In partnership with the ADD, the AFM will coordinate annual fund appeals via email and direct mail, proposals, and personal solicitations.

2.) DONOR EVENTS: They will coordinate logistics, guest lists, and other tactical aspects of donor-facing events.

Key Responsibilities:

  • Provides logistical support for the implementation of the overall development strategy.
  • Helps develop fundraising appeals from concept to delivery.
  • Contributes ideas for segmenting and stewarding each unique giving level.
  • Creates related e-communications for appeals and donor events.
  • Ensures that annual fund donors are appropriately stewarded with timely communications about their philanthropy and associated membership benefits.
  • Ensures optimal data hygiene by tracking annual fund-related moves management, constituent coding, and other relevant activities.
  • Spearheads logistics for donor cultivation and stewardship events.
  • Provides support for other Development events, such as the annual Gala.
  • Assists with the creation of event calendar listings through the Altru platform, and oversees the event registration process.
  • Supports occasional evening or weekend events related to the position.

Key Qualifications:

  • Minimum of 5 years of relevant Development experience with demonstrated success in implementing annual funds and events
  • Technical competency with Blackbaud Altru or comparable fundraising software, specifically with maintaining donor records, creating queries, and compiling reports and mailing lists
  • Proficiency in Microsoft Office (especially Excel), Google Suite, and Zoom
  • Experience organizing events, working with vendors, and managing expenses
  • Driven and motivated with a high level of autonomy and accountability
  • Ability to prioritize competing tasks, maintain strong organization, and manage projects
  • Ability to be detail-oriented and accurate with an eye for editing content
  • Ability to work collaboratively within the organization and with external constituencies
  • Excellent oral and written communication skills
  • Ability to exercise good judgement, confidentiality, and discretion
  • Genuine interest in the Society’s mission

Of Added Value:

  • Proficiency in Adobe Acrobat, DonorSearch, Constant Contact, Survey Monkey, Issuu
  • A good sense of humor and collegial attitude
  • Innovative and open to change, with creative instinct

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Education: Bachelor’s Degree

Travel: Minimal, within Boston if necessary

Please email your cover letter and resume in confidence to Associate Director of Development, Victoria McKay at


Processing Archivist

The Massachusetts Historical Society (MHS) located in Boston, Massachusetts seeks a Processing Archivist. This is a full-time (35 hours/week) position, Monday-Friday, 9 am-5 pm. The MHS is an independent, scholarly research library founded in 1791 for the threefold purpose of collecting, preserving, and disseminating sources for the study of American history. The MHS holds more than 3,700 manuscript collections dating from the 17th century to the present, as well as extensive collections of early American imprints, newspapers, maps, printed ephemera, photographs, engravings, and other research materials.

Duties: The Processing Archivist is responsible for processing collections of personal and family papers and institutional records, including arrangement, basic preservation, and description according to MHS standards; encoding of finding aids using Encoded Archival Description (EAD); creating MARC collection-level records for entry into OCLC and ABIGAIL, the Society’s online catalog; surveying and inventorying newly-accessioned manuscript collections both on- and offsite; preparing collections for offsite storage; and supervising student interns. The MHS is currently in the process of adopting a digital preservation system; the successful candidate will also assist with the development and implementation of workflows for the appraisal, ingest, preservation, and processing of digital records. The Processing Archivist may also assist with exhibit preparation, reference service, presentations for students and visitors, and moving of collections. The successful candidate will be a member of the Collections Services Department and report directly to the Vice President for Collections.

Qualifications: An MLS from an ALA-accredited program in library science, with a concentration or significant coursework in archives management; a minimum of three years’ experience processing manuscript collections, including 18th and 19th century material; encoding finding aids using EAD and Oxygen (or other XML editing software); and MARC cataloging of manuscript collections in OCLC, Voyager, and/or other automated cataloging systems. Advanced coursework in history or a related field; experience supervising student interns and implementing More Product Less Process (MPLP); and familiarity with digital records and preservation systems are preferred. The ability to write clearly and succinctly, as well as a strong attention to detail, is essential. The successful candidate must be self-motivated and able to work independently, as well as part of a team. This position requires the ability to lift boxes weighing up to fifty pounds and to transport materials loaded onto wheeled carts.  Interviewees will be asked to complete a transcription test to demonstrate their ability to read cursive handwriting.

Salary: The MHS offers a competitive benefits package and salary commensurate with experience.

Application procedure: Send a cover letter, resume, example(s) of completed finding aids and/or writing samples, and the names of three references by email, to:

Brenda Lawson, Vice President for Collections
Massachusetts Historical Society

Availability: This position is available on or about September 15, 2021. Applications must be received by July 31, 2021.


The Society is an equal opportunity employer.

We aim to be a diverse workforce that is representative, at all job levels, of the citizens we serve. Candidates of all backgrounds are welcomed and encouraged to apply. We are committed to creating a work place free from harassment and discrimination on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, military or veteran status, or any other category protected by law (also known as membership in a "protected class"). We offer a competitive benefits package and salary commensurate with experience.