Reference Reproductions

Same Day Photocopy Service

Researchers visiting the library can request photocopies of up to 20 pages of material each day. Researchers wishing to use this service must fill out a reproduction request form, available in the reading room, listing all items they wish to have photocopied.  Requests must be placed at least 60 minutes prior to closing or 30 minutes prior to researcher’s departure.

Cost: $0.75 per page

Limits: Photocopies only; no bound volumes or oversized/three-dimensional items; 20 pages per day strictly enforced

Standard Reproduction Services

Both researchers visiting the library and researchers who contact us from a distance can request low-resolution reference scans (PDF files) of most material in our collections.  Requests can be placed by completing and signing this form and submitting it in the reading room or by email, fax, or post. All requests not delivered in person should be directed to:

Fax: 617-859-0074

Reproductions Coordinator
Massachusetts Historical Society
1154 Boylston Street
Boston, MA 02215

Requests are reviewed by the reproductions coordinator to ensure the materials can be reproduced.  Once a request is approved, generally within two weeks of receiving the completed form, the reproductions coordinator will provide an estimate of both the cost and the time needed to complete the request.

All files are delivered via DropBox as PDF files. Loose manuscripts and photographs (less that 11” x 17”) are reproduced on a flatbed scanner. Bound items are photographed on a bookstand.  Collections available in facsimile (microfilm, items previously reproduced by the MHS) are reproduced from the facsimile.

The MHS does offer limited photocoping services for researchers that cannot receive digital files.  Please specify on your request form that you desire photocopies rather than PDF files.

Cost for services

Loose manuscripts & photographs: $0.50 per page plus $15.00 service fee for each grouping of 1-50 pages (Minimum charge = $15.50)

Bound Volumes: $0.75 per frame plus $15.00 set-up fee for each discreet volume (Minimum charge $15.75)

3-D and oversized items: Reviewed by MHS staff and pricing set on case by case basis

Microfilm and other facsimilies: $0.50 per page plus $15.00 service fee for each grouping of 1-50 pages (Minimum charge = $15.50)

Photocopies: The MHS will provide paper copies of reproductions when specifically requested. The fees listed above apply for creation of photocopies. A $5.00 handling fee, plus the actual cost of postage cost will be added to the invoice.

Submitting Payment

The MHS accepts cash (from in-person researchers only), personal checks, money orders, and most major credit cards. Researchers can remit payment to the reproductions coordinator upon receipt of the invoice, which is sent via DropBox with the reproductions.  

The MHS requires prepayment for all international requests. For all requests that exceed $100.00, the MHS requires a pre-payment of 50% of the estimated cost. The balance will be invoiced upon completion of the order.

Use of Reference Reproductions

Please note that all reference reproductions are for personal/study use only. Researchers wishing to publish images or cite/quote material from MHS owned collections must contact the reference librarian at 617-646-0561 or via email to request permission to publish.

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