Finance Department – Accounts Payable Accountant

Purpose: The Accounts Payable Accountant is responsible for supporting the Society’s day-to-day business operations in an efficient and cost-effective manner. The tasks include varied accounting responsibilities, primarily focusing on processing Accounts Payable.

Part-time: 14-24 hours per week

Reporting Relationships: This position reports to the Controller

Scope: Payroll and benefits of $3.5M. Total of 50 MHS employees.

Major Responsibilities:

· Vouch invoices into Accounts Payable software module (Microsoft Dynamics Great Plains)*

· Assists the Controller with day-to-day accounting and general ledger functions, including bank deposits, credit card processing, and accounts payable scanning

· Assists the Controller with account reconciliations and preparing audit workpapers

· Assist with preparing quarterly financial reports for grants, (Federal, State and private foundation), including maintaining supporting records.*

· Manage vendor relationships including contracts, sales tax exemptions, credit relationships*

· Provides support with office records management*

· Additional tasks as assigned

* Essential functions

Key Contacts

External - Banks, vendors, and benefits and insurance brokers.
Internal – All department managers, Executive Assistant to the President, Finance Staff

Requirements:

Education

· Associate’s degree or higher with course work in accounting or related field, or commensurate work experience.

Experience

· 1-2 years’ experience in an office environment.

· Experience with and knowledge of data processing.

· Experience working in a nonprofit organization a plus.

Skills

· Strong planning and organization skills with ability to prioritize and multi-task

· Excellent listening skills and the ability to empathize

· Excellent oral and written communications skills

· Strong analytical and problem solving skills

· Strong attention to detail

· Proficiency with Microsoft Office; preference for familiarity with Microsoft Dynamics

Travel: Minimal

Application Procedures: Please send a résumé and brief cover letter to: thamond@masshist.org AND wtsoules@masshist.org

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Associate Director of Development Job Description

Purpose: The Associate Director of Development is responsible for managing the Development Office operations and staff.

Reporting Relationships: This position reports to the Vice President of Development of the MHS.

Scope:

To manage the day to day operations and staff of the Development Office charged with raising gifts and grants totaling over $3M annually from members, donors, and corporate & foundation funders.

Supervisory Responsibility:

• · Senior Development Associate (Annual Fund, Grants Management, Event support: Gala; donor appreciation and cultivation events)
• · Donor Engagement Manager (Membership, Event support: Gala; donor appreciation and cultivation events, Gala Committee)
• · Gifts and Database Manager (Gift Processing, Database Administration, Prospect Research, Wealth Screening, Reporting)
• · Potential future hires and interns

Major Responsibilities:

• Participate in and serve as staff support for Development Committee of the Board meetings
• Develops, monitors, and evaluates specific fundraising concepts, including solicitation strategies, donor communications, cultivation, stewardship, events, reports, and other related activities
• Develops and executes strategies to achieve growth goals for the MHS Fund and membership
• Tracks the growth of the institution’s fundraising program, projects future revenues and expenses, and determines organizational priorities in collaboration with the Vice President
• In collaboration with the VP of Communications, contributes to and oversees the preparation of persuasive and professional development-related communication materials
• Develops, administers, and reports on department budget
• Process Planned Giving agreements
• Designs, implements, and manages development infrastructure to support fundraising activities
• Periodically attends evening and weekend events hosted by the Development Department or MHS
• Completes other duties as assigned

Key Contacts

External – Chairs of the Development and Gala Committees, Trustees and Overseers, higher level donors, Members, Fellows, prospects, government agencies, community groups, public officials, and corporate and foundation representatives

Internal – President and senior-level Cabinet members

Qualifications

Education

• Bachelor’s Degree
• Graduate degree in Nonprofit Management or related field a plus

Experience

• Minimum of 7 years of increasingly more responsible senior positions in fundraising management
• Demonstrated success managing direct reports
• Demonstrated experience building and managing successful annual fund programs that raised $1,000,000+ annually, a membership program, and/or major fundraising events
• Writing fundraising materials, correspondence, and/or proposals

Skills

• Technical competency with industry-standard software (i.e., Microsoft Office, Google Suite, Constant Contact, Zoom, Issuu, WebEx, etc.)
• Strong management skills to motivate and hold staff accountable for deliverables
• Discernment in autonomous decision-making and a keen business sense
• Ability to work collaboratively with volunteer leadership, donors, and other staff
• Strong planning and organization skills with ability to prioritize and multi-task
• Ability to maintain a “big picture” perspective while effectively managing the details
• Understanding of finance within the context of fundraising
• Seasoned writing skills for crafting creative and compelling communications
• Proficiency with Blackbaud Altru or other fundraising database software
• Demonstrated organizational skills in support of Development operations

Added Value

• Diverse perspective
• Interest in and fervor for the Society’s mission
• Excellent sense of humor

Travel: Minimal, within Boston if necessary

Please email your cover letter and resume in confidence to: MHS@developmentguild.com 


Suzanne J. Battit
Senior Vice President, Principal
Development Guild DDI

For more information about Development Guild DDI, please visit www.developmentguild.com

The Society is an equal opportunity employer.

We aim to be a diverse workforce that is representative, at all job levels, of the citizens we serve. Candidates of all backgrounds are welcomed and encouraged to apply. We are committed to creating a work place free from harassment and discrimination on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, military or veteran status, or any other category protected by law (also known as membership in a "protected class"). We offer a competitive benefits package and salary commensurate with experience.