Assistant to Finance, Public Programs and Education
The Assistant to Finance, Public Programs and Education is responsible for supporting the Society’s day-to-day business operations in an efficient and cost-effective manner. These include accounting, human resources, purchasing, event planning and promotion.
This position reports to the Manager of Accounting and Human Resources and the Director of Programs.
Payroll and benefits of $3.5M. Total of 50 MHS employees.
- Assists the Manager of Accounting with day-to-day accounting and general ledger functions, including bank deposits, credit card processing, and accounts payable
- Assist with preparing quarterly financial reports for grants, (Federal, State and private foundation), including maintaining supporting records.
- Assists with set up and presentation of Teacher Workshops and Public Programs
- Manage internal and external on-line calendar listings of events and workshops.
- Assists the Director of Finance and Administration with audit preparation, including interacting with auditors while on site*Coordinates with Development to maintain attendance lists and collect revenue for programs and events.
- Develop contact lists to promote programs and workshops with educators and program attendees and help to ensure events meet the Society’s high standards and expectations
- Manages purchasing function including contracts
- Provides support with office records management
External - Banks, vendors, program attendees, educators and benefits and insurance brokers.
Internal – All department managers, Manager of Facilities, Executive Assistant to the President and Annual Fund and Membership Coordinator.
Bachelor’s degree, with some courses in accounting.
- 1-2 years’ experience in an office environment.
- 1-2 years’ customer service or event management experience.
- Experience with and knowledge of data processing.
- Experience working in a nonprofit organization a plus
- Strong planning and organization skills with ability to prioritize and multi-task
- Excellent listening skills and the ability to empathize
- Excellent oral and written communications skills
- Strong analytical and problem solving skills
- Detail oriented with ability to understand the “big picture” and act within that context
- Flexibility with time and people
- Ability to work independently
- Available for evening events and occasional weekend programs.
- Proficiency with Microsoft Office Suite
Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Tammy Hamond, Accounting Manager: p: 617-646-0510, email@example.com