This Week @MHS
Join us for a program this week! Here is a look at what is going on: - Tuesday, 29 January, 5:15 PM: Better Teaching through Technology, 1945-1969, with Victoria Cain, Northeastern ...
Job Announcements
Part-time Staff Accountant
Purpose: The Part-time Staff Accountant is responsible for supporting the Society’s day-to-day business operations in an efficient and cost-effective manner. The tasks include varied accounting responsibilities, as well as human resources and purchasing duties.
Reporting Relationships: This position reports to the Controller and the Chief Financial Officer.
Scope: Payroll and benefits of $3.5M. Total of 55 MHS employees.
Major Responsibilities:
- Assists the Controller with day-to-day accounting and general ledger functions, including bank deposits, credit card processing, and accounts payable*
- Assists the Controller with account reconciliations and preparing audit workpapers
- Assist with preparing quarterly financial reports for grants, (Federal, State and private foundation), including maintaining supporting records.*
- Assists the Chief Financial Officer with audit preparation, including interacting with auditors while on site*
- Manages purchasing function including contracts*
- Provides support with office records management*
- Additional tasks as assigned
* Essential functions
Key Contacts
External - Banks, vendors, and benefits and insurance brokers.
Internal – All department managers, Executive Assistant to the President.
Requirements:
Education
* Bachelor’s degree, with some courses in accounting.
Experience
- 1-2 years’ experience in an office environment.
- Experience with and knowledge of data processing.
- Experience working in a nonprofit organization a plus
Skills
- Strong planning and organization skills with ability to prioritize and multi-task
- Excellent listening skills and the ability to empathize
- Excellent oral and written communications skills
- Strong analytical and problem solving skills
- Detail oriented with ability to understand the “big picture” and act within that context
- Flexibility with time and people
- Ability to work independently
- Available for evening events and occasional weekend programs.
- Proficiency with Microsoft Office Suite
Travel: Minimal
Application Procedures: Please send a résumé and brief cover letter to: thamond@masshist.org AND wtsoules@masshist.org
Compensation: Commensurate with experience
Part-time Library Assistant
The Massachusetts Historical Society (MHS) seeks a part-time library assistant (up to 21 hours per week) to greet visitors and provide services to researchers who make use of the Society’s collections in the MHS library.
The library is staffed Monday, Wednesday –Friday 8:45 AM to 4:45 PM, Tuesday 8:45 AM to 7:45 PM and Saturday 8:45 AM to 4:00 PM. The ideal candidate would have a flexible schedule including Saturday availability.
Duties: The library assistant works as part of the reference team and reports to the Reference Librarian. Duties include staffing the library reception area, answering telephone and email reference queries, monitoring the reading room, paging materials, and assisting the reference staff with various library tasks. The library assistant greets, authorizes, and directs all researchers entering the library; explains MHS library policies and procedures; and directs incoming telephone calls for the MHS as a whole. The majority of the library assistant’s time is spent interacting directly with the public. This position is essential in promoting the Society’s public image and in maintaining the security of the collections.
All library assistants are cross-trained on visitor services functions and may be called on to cover the Society’s reception desk.
Requirements: The successful candidate will hold a bachelor’s degree; possess a demonstrated interest in American history, with strong interest in Early American or Massachusetts/New England history; and have experience working with a diverse public in a customer service or similar position; be proficient with Microsoft Office applications; have strong research skills, excellent written and verbal communication skills, and strong planning and organization skills; and possess the ability to work well in a team environment;.
Completion of some coursework in Library and Information Science, American history, American studies, public history, or an archives program strongly preferred; familiarity with user-end functions of an integrated library system (Voyager), Aeon or similar circulation module, and providing reference assistance, as well as previous experience working with archival materials in a library, museum, or other historical organization are preferred.
This position requires the ability to lift boxes weighing up to fifty pounds and to transport materials loaded onto wheeled carts.
Salary: $14.00/hour.
Application procedure: Please send an application by email (preferred) or postal mail, including a cover letter, brief resume, and list of three references to Dan Hinchen, at dhinchen@masshist.org or Massachusetts Historical Society, 1154 Boylston Street, Boston, MA 02215
Applications received before March 22nd will be given preference; open until filled.
Human Resources Generalist - Job Description
Purpose: The Massachusetts Historical Society is seeking a full time Human Resources Generalist who will positively impact all functions of the organization. The Human Resources Generalist will be responsible for establishing and maintaining a wide range of Human Resources functions to help the Society delivery its mission. This position will have direct involvement in administering employee benefits, recruiting, and compliance. This position will also be responsible for processing payroll and related accounting functions for the Society.
Reporting Relationships: This position reports to the Controller.
Supervisory Responsibility: None
Scope: 65 Full-time and Part-time staff who engage thousands of visitors to the MHS, including researchers, students, educators, exhibition and programming guests.
Major Responsibilities:
* Recruitment including job posting and candidate evaluation and communications.
* Formalize and administer onboarding process for new staff
* Ensure employment law compliance by working with external resources to update employee handbook and developing new policies.
* Maintain confidentiality and security of all employee information.
* Address employee relations issues; identify resolutions and advise management in appropriate strategies/solutions.
* Process bi-weekly payroll and related accounting functions (e.g. federal grant reimbursements for time charged through payroll)
* Maintain employee benefits programs, recommending benefit programs to management; directing the processing of benefit claims; designing and conducting educational programs on benefit programs.
* Ensure compliance with all state and federal filings, including 403b Retirement Plan required communications with participants, Plan audits, Federal 990 tax reporting.
* Keeps job descriptions up-to-date, accurate and compliant with relevant federal, state and local laws for all positions
* Develops training and performance management program that ensures all employees are familiar with their job responsibilities, as well as relevant legal and safety requirements
Key Contacts
External – Chair of the Board of Trustees, work closely with retirement plan consultants, ADP Human Resources Solutions team, ADP Payroll, external general counsel, external accounting firm.
Internal – President, Vice President & Chief Financial Officer, Controller, Chair of the Board of Trustees, Treasurer of the Board of Trustees, and all MHS staff.
Education
* Bachelor’s Degree
* Graduate degree in Human Resources or related field a plus
Experience
* Minimum of 10 years of increasingly more responsible positions in Human Resources
* Interest in American history and an understanding and engagement with the Society’s mission
Skills
* Proficient with Microsoft Office especially Outlook, Excel, and Word
* Excellent writing skills and the ability to communicate clearly and enthusiastically
* Ability to work independently and as part of a team
* Ability to speak well in public
* Strong organizational skills and experience in managing multiple ongoing tasks
Travel: Minimal
Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Contact: Please send Letter of Interest and Resume to jobs@masshist.org.
Letters and inquiries should be to the attention of the Controller.
Applications will be received until the position is filled.
The Society is an equal opportunity employer.
We are proud of the Society’s policy to administer all human resources actions and policies without regard to race, color, religion, sex, national origin, ancestry, age, physical or mental disability, sexual orientation, veteran status, military service or application for military service, pregnancy, gender identity and genetic information or membership in any other category protected under the law. All of the Society’s employment decisions and personnel actions, including, without limitation, recruiting, hiring, placement, promotion, compensation, benefits, transfer, termination, layoffs, and training, are and will continue to be administered in accordance with and to further the principle of equal employment opportunity. Employment decisions are made based on merit, qualifications, and skill.
