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Assistant to Finance, Public Programs and Education 

Purpose:  

The Assistant to Finance, Public Programs and Education is responsible for supporting the Society’s day-to-day business operations in an efficient and cost-effective manner. These include accounting, human resources, purchasing, event planning and promotion.


Reporting Relationships:  

This position reports to the Manager of Accounting and Human Resources and the Director of Programs.

Scope:  

Payroll and benefits of $3.5M. Total of 50 MHS employees.

Major Responsibilities:

  • Assists the Manager of Accounting with day-to-day accounting and general ledger functions, including bank deposits, credit card processing, and accounts payable
  • Assist with preparing quarterly financial reports for grants, (Federal, State and private foundation), including maintaining supporting records.
  • Assists with set up and presentation of Teacher Workshops and Public Programs
  • Manage internal and external on-line calendar listings of events and workshops.
  • Assists the Director of Finance and Administration with audit preparation, including interacting with auditors while on site*Coordinates with Development to maintain attendance lists and collect revenue for programs and events.
  • Develop contact lists to promote programs and workshops with educators and program attendees and help to ensure events meet the Society’s high standards and expectations
  • Manages purchasing function including contracts
  • Provides support with office records management

Key Contacts

External - Banks, vendors, program attendees, educators and benefits and insurance brokers.
Internal – All department managers, Manager of Facilities, Executive Assistant to the President and Annual Fund and Membership Coordinator.

Requirements:

Education

Bachelor’s degree, with some courses in accounting.

Experience

  • 1-2 years’ experience in an office environment.
  • 1-2 years’ customer service or event management experience.
  • Experience with and knowledge of data processing.
  • Experience working in a nonprofit organization a plus

Skills

  • Strong planning and organization skills with ability to prioritize and multi-task
  • Excellent listening skills and the ability to empathize 
  • Excellent oral and written communications skills 
  • Strong analytical and problem solving skills
  • Detail oriented with ability to understand the “big picture” and act within that context
  • Flexibility with time and people
  • Ability to work independently 
  • Available for evening events and occasional weekend programs.
  • Proficiency with Microsoft Office Suite

Travel:  

Minimal

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Contact:

Tammy Hamond, Accounting Manager: p: 617-646-0510, thamond@masshist.org


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